PKF Lawyers, Manitoba’s Law Firm, is seeking a full-time receptionist to contribute to the daily management of our Firm in the Winnipeg downtown location. Our culture is built on professional excellence, collaboration, and a strong sense of pride in the services we offer.
Responsibilities will include, but are not limited to:
- Greet and welcome clients and visitors in a professional and friendly manner, promptly notifying the relevant Firm members of their arrival
- Efficiently manage a multi-line telephone system, providing prompt and courteous service to clients and directing calls to the appropriate personnel
- Receive deliveries, faxes, and emails and route them to the proper recipient on a timely basis
- Process payment of invoices, including issuing receipts
- Monitor outgoing deliveries to ensure they are picked up on a timely basis
- Manage and record meeting room bookings, coordinating appointments to optimize office resources and prevent scheduling conflicts
- Ensure boardrooms are tidy and follow-up with assistants if boardrooms or conference rooms need tidying
- Assist with filing, data entry, and other administrative tasks as needed
- Ensure the reception area is clean and organized
Skills and Qualifications:
- Excellent written and verbal communication and interpersonal skills
- 1+ years experience as a receptionist is considered an asset
- Strong organizational skills and attention to detail
- Ability to multitask and prioritize tasks effectively
- Ability to maintain confidential information and discretion
- Proficient in using Microsoft Office Suite
- Proficient in operating various office equipment, including a multi-line telephone console system, computer, and photocopier
- Ability to work well independently and follow instructions with little supervision
- Ability to lift delivery packages
Benefits:
- Paid vacation and wellness days
- Unused wellness days that convert annually into vacation days
- Comprehensive benefits package, including dental care, extended health care and short and long term disability
- On-site gym
- Monday to Friday (8:30 – 5:00)
If you are interested, please submit your CV in confidence to Holly Kotowich.